Assistant, Graduation

Salary: $15.40 - $20.60 Hourly

Location: Bradenton

Job Type:

Department: Office of the Registrar

Job Number: 5365591

Closing: Continuous

Description

SCF offers a comprehensive benefits package to eligible employees, including low-cost State of Florida medical, dental, and vision insurance, tuition scholarships for employees and eligible dependents, paid life insurance, and employer contributions to the Florida Retirement System (FRS). Full-time employees are eligible for paid sick and/or vacation leave in accordance with College policy. Additional benefits and perks include complimentary access to wellness activities, a four-day work week during June and July for eligible 12-month employees working in the summer, and paid winter break and spring break. Eligible dependents also have access to our on-campus Collegiate School. Benefit availability varies by position and employment status.

Visit the https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details.

Job Summary

This position provides support for the Specialist, Graduation for all functions of the Student Services area related to transcript evaluations and graduation. This position assists the Specialist, Graduation with determining graduation eligibility of students. The position involves having detailed knowledge of degree programs, programming, and completing degree audits for all students eligible for graduation. The position assists the Specialist, Graduation and/or Registrar Staff with daily operations and is responsible for preserving the integrity of student records, programs, and processes. This position provides services to students, advisors, faculty, and various departments.

NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements.

This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214.

Essential Duties and Responsibilities

The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

Applicants may be asked to demonstrate any or all of the following duties:

• Receives requests to graduate and examines students' record verifying all requirements for graduation.

• Reviews student academic history to include transfer credit, grade point average, course substitution(s), and completion of requirements.

• Monitors CAPP and Degree Works, the colleges degree audit system, while verifying the accuracy of potential graduate records for the satisfactory completion of degree requirements.

• Assists with training, interpretation, and processing of degree audits, exceptions, and catalog/degree requirements.

• Provides assistance and serves as a liaison to Student Services and other key departments for degree audit and transcript evaluations for all degree programs.

• Assists with the diploma printing process and the Diplomas on Demand software system.

• Serves on Campus wide committees as assigned.

• Prepares lists and submits names of degree candidates for supervisory approval.

• Arranges documents, letters and other appropriate materials in students' folders

• Assists with graduation email.

• Assists with commencement ceremony activities as assigned.

• Keeps abreast of all SACS, Florida Department of Education, SCF, and/or departmental policies and procedures.

• Performs other duties as assigned

Job Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience:

Associate's degree or equivalent from two-year college or technical school and two or more years' related experience and/or training; or equivalent combination of education and experience. Experience with college curricula and courses, transfer course articulation and experience with degree audits preferred.

• Supervisory Experience:

This job has no supervisory responsibilities.

• Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organizations.Ability to read, analyze and interpret technical manuals and governmental regulations.

• Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry.

• Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram/chart form. Ability to deal with problems involving several concrete changes in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions.

• Computer Skills:

To perform this job successfully, an individual should have intermediate knowledge of word processing, database and email software. Proficiency with the College's current database software is essential within one month of hiring date.

• Certificates and Licenses:

None required.

Responsibility for People and Property:

None

Responsibility for Communication:

• Internal Contacts:

This position has routine contact with State College of Florida, Manatee-Sarasota faculty, staff and students.

• External Contacts:

This position has limited contact with the general public, high school employees, potential students, vendors, and other colleges and universities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use manual dexterity. The employee is frequently required to stand, walk, sit and reach with hands and arms and occasionally lift up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Supplemental Information

In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all State College of Florida, Manatee-Sarasota employees must fulfill the following basic performance expectations:

Mission and Goals: Each State College of Florida, Manatee-Sarasota employee is expected to know the College's mission and goals.

Service Excellence: All State College of Florida, Manatee-Sarasota employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed:

RESPECTFUL

Act in a courteous manner

Actively listen to gain full understanding

Demonstrate awareness of "everything speaks"

Show empathy and caring

RESPONSIVE

Approach people in an inviting and pleasing manner

Take ownership of actions and decisions

Plan, anticipate, and be forward thinking

Answer and return phone calls and emails

Use proper communication etiquette

Banish the phrase "not my job"

Provide assistance to all inquiries and follow through

ACCURATE

Do it right the first time

Be knowledgeable of product and how it interfaces with others

Ask probing questions

Use resources effectively and efficiently

COLLABORATIVE

Participate in teams

Develop team skill sets

Learn available resources to be responsive to your constituents

Develop internal and/or external connections

Grooming and Appearance: State College of Florida, Manatee-Sarasota employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance.

Safety Awareness: State College of Florida, Manatee-Sarasota employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided.

Attendance Standards: State College of Florida, Manatee-Sarasota employees are expected to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures.

Training: State College of Florida, Manatee-Sarasota employees are expected to attend College-provided training sessions and meetings when deemed necessary.

Continuous Improvement: State College of Florida, Manatee-Sarasota employees are expected to give attention to continuous assessment and improvement of the position's assigned set of duties and responsibilities.

Pre-Employment Screenings:

Employment is contingent upon successful completion of criminal background screenings and employment reference checks. In accordance with Florida law, applicants and employees are encouraged to review the Care Provider Background Screening Clearinghouse Education and Awareness website, which provides information and resources on background screening requirements. Visit the https://info.flclearinghouse.com for more information .

Statement of Non-Discrimination:

State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207.

To apply, visit: https://apptrkr.com/7214012

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