Associate Controller

Salary: See Position Description

Location: Bradenton

Job Type:

Department: Finance and Administrative Services

Job Number:

Closing: Continuous

Description

SCF offers a comprehensive benefits package to eligible employees, featuring low-cost State of Florida medical, dental, and vision insurance, along with a variety of additional perks. Employees can take advantage of tuition scholarships for themselves and eligible dependents, paid life insurance, and matching contributions to the Florida Retirement System (FRS). Additional benefits include complimentary access to wellness activities, paid sick and vacation leave, a four-day workweek during June and July, and paid winter break. Eligible dependents may also benefit from access to our on-campus Collegiate School. Visit our https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details

Job Summary

This position assists the AVP, Finance/Controller in the planning and management of the Finance Departments. The Associate Controller supervises the Senior Accountant, Staff Accountant, and Student Worker positions in the finance department. Assumes leadership of the Finance Department in the absence of the AVP.

NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements.

Essential Duties and Responsibilities

The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

Applicants may be asked to demonstrate any or all of the following duties:

• Compiles reports and performs analysis for capital improvement funds requests and reports expenditures to date for appropriate capital projects.

• Takes lead on maintaining and monitoring Enterprise Resource Planning System for all organization-wide financial access, including new employee setup, finance process access, approval access, access to funds and organizations, and P-card access, if applicable. Also, creates new detail codes and new funds, org's and accounts as needed.

• Manages unit activities for processing accounting documents, maintaining accounting records, preparing accounting statements and reports and other related functions. Also, approves daily, monthly, and other periodic entries to the official books of the college, including all journal vouchers, budget amendments and other adjusting entries as needed.

• Prepares key statements such as balance sheets, income statements, source and application of funds statements, notes to financial statements, reports for assuring compliance with laws and regulations affecting expenditure of funds, reports for controlling the budget, and reports on the status of obligations and expenditures.

• Reviews/prepares Collegiate School financial reports/spreadsheets quarterly for submission to the School District and annually for review by Collegiate School auditors.

• Interacts with IT Department to outline criteria for reports requested. Uses report writing and query software to produce simple reports as needed for payroll, finance, accounts receivable, and purchasing. Works with IT Department to make enhancements to College database forms.

• Assists in the oversight or preparation of financial and statistical reports for the Board of Trustees, and state and federal governments. These reports include but are not limited to Annual Financial Report, Annual Schedule of Expenditures of Federal Awards (SEFA), Annual Cost Analysis, Annual TEA (technology) Report, Annual Financial Aid Fee Report, Annual Students with Disabilities Report, Annual IPEDS Financial Reports, Worker's Compensation Reports, monthly trial balance summaries, monthly operating revenues and expenditures, grant reports and ad hoc reports as required.

• Prepares all Grant and Foundation billings for the finance office.

• Supervises, coaches and evaluates the senior accountant, staff accountant and student worker positions as assigned.

• Provides managerial oversight for staff members and assumes leadership of the Finance Department in the absence of the AVP.

• Serves on various committees, as required for the position.

• Performs other duties as delegated by the AVP, Finance/Controller.

Job Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience:

Master's degree in Business Administration, Accounting or related field and at least four years' experience, or Bachelor's degree in Business Administration, Accounting or related field and at least six years' experience is required; with at least two of those years at the administrative/managerial level. CPA and Higher Education work experience is preferred.

• Supervisory Experience:

At least two years' supervisory experience, including hiring, firing, and evaluation responsibilities.

• Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Math Ability:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, and to draw and interpret bar graphs.

• Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to work with formulas, scientific equations, graphs, musical notes, etc.

• Computer Skills:

Intermediate level word processing, presentation and report writing software. Advanced level spreadsheet software. Work proficiently with College database, e-mail Internet and web development software, within 1 month of hire.

• Certificates and Licenses:

Certified Public Accountant (CPA) in the State of Florida preferred.The job requires the employee to be bondable.

Responsibility for People and Property:

Supervision of senior accountant and career accounting positions as assigned.

This position has responsibility for transfers between bank and investment accounts on a daily basis and is responsible for the integrity of all cash/investments assets of the College and ensures that sufficient funds are available for current expenditures. The range in transaction amounts vary, often times involving millions of dollars daily.

Responsibility for Communication:

• Internal Contacts:

This position has routine contact with all levels of State College of Florida, Manatee-Sarasota employees.

• External Contacts:

This position has routine contact with other colleges and universities, banks, State Board of Administration, and routine contact with state agencies.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is routinely required to sit, use manual dexterity, and talk or hear. The employee is occasionally required to reach with hands and arms, lift up to 10 pounds, stand, walk, and taste or smell. Specific vision requirements include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.

Supplemental Information

In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all State College of Florida, Manatee-Sarasota employees must fulfill the following basic performance expectations:

Mission and Goals: Each State College of Florida, Manatee-Sarasota employee is expected to know the College's mission and goals.

Service Excellence: All State College of Florida, Manatee-Sarasota employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed:

RESPECTFUL

Act in a courteous manner

Actively listen to gain full understanding

Demonstrate awareness of "everything speaks"

Show empathy and caring

RESPONSIVE

Approach people in an inviting and pleasing manner

Take ownership of actions and decisions

Plan, anticipate, and be forward thinking

Answer and return phone calls and emails

Use proper communication etiquette

Banish the phrase "not my job"

Provide assistance to all inquiries and follow through

ACCURATE

Do it right the first time

Be knowledgeable of product and how it interfaces with others

Ask probing questions

Use resources effectively and efficiently

COLLABORATIVE

Participate in teams

Develop team skill sets

Learn available resources to be responsive to your constituents

Develop internal and/or external connections

Grooming and Appearance: State College of Florida, Manatee-Sarasota employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance.

Safety Awareness: State College of Florida, Manatee-Sarasota employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided.

Attendance Standards: State College of Florida, Manatee-Sarasota employees are expected to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures.

Training: State College of Florida, Manatee-Sarasota employees are expected to attend College-provided training sessions and meetings when deemed necessary.

Continuous Improvement: State College of Florida, Manatee-Sarasota employees are expected to give attention to continuous assessment and improvement of the position's assigned set of duties and responsibilities.

Pre-Employment Screenings:

Requires successful completion of criminal background screenings and employment reference checks.

Statement of Non-Discrimination:

State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207.

To apply, visit: https://apptrkr.com/6454582

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